Is Owll Safe? Meeting Recording Privacy & Data Security Explained
Quick Answer: Yes—Owll is designed with enterprise-grade privacy at its core. It holds ISO/IEC 27001 (information security management) and ISO/IEC 27701 (privacy information management) certifications, uses end-to-end encryption for all audio and transcripts, and has a firm policy of never using your content to train AI models. Your meeting data belongs to you, and you can delete it at any time.
What Security Certifications Does Owll Hold?
ISO/IEC 27001 is the global gold standard for information security management systems. Achieving it requires an organisation to implement documented controls across 93 security domains—including access control, cryptography, incident management, and supplier relationships—and pass a rigorous third-party audit. ISO/IEC 27701 extends that framework specifically to privacy, mapping controls to GDPR and other data protection regulations. Together, these certifications mean Owll’s security and privacy practices are not self-attested claims but independently verified facts. For enterprise buyers and legal/compliance teams evaluating whether Owll can be approved for use with sensitive discussions, these certifications are typically sufficient to pass procurement review without extensive custom questionnaires.
How Is Your Meeting Data Encrypted and Protected?
Owll applies end-to-end encryption (E2EE) so your audio and transcripts are encrypted on your device before transmission and can only be decrypted by you and explicitly authorised collaborators. Data in transit uses TLS 1.3; data at rest is encrypted with AES-256. Server infrastructure is hosted in SOC 2 Type II compliant data centres with physical access controls, DDoS mitigation, and continuous vulnerability scanning. Access to production data is restricted to a minimal set of engineers via hardware-key-authenticated VPN with full audit logs. Owll does not sell, licence, or share your meeting content with third parties for any commercial purpose—including advertising. Crucially, your transcripts, audio, and summaries are never fed into AI model training pipelines, so the things said in your boardroom never influence a public AI model.
Privacy Controls Available to Users
Owll gives you direct control over your data: you can delete individual recordings or your entire account at any time, and deletion is permanent (no soft-delete retention). You can export your data in standard formats before deletion. Sharing settings let you choose whether a transcript is private, shared with specific people via link, or published. Two-factor authentication (2FA) is supported and recommended. Enterprise plans add Single Sign-On (SSO), role-based access control (RBAC), and organisation-wide data retention policies that auto-delete recordings after a configurable period. Owll’s privacy policy is written in plain English and maps each data type to its purpose and retention period—no opaque legalese.
Frequently Asked Questions
Does Owll use my meeting content to train its AI?
No. Owll has a strict policy of never using customer audio, transcripts, or summaries to train or fine-tune any AI model. Your content is processed to deliver the service and nothing else.
Is Owll GDPR compliant?
Yes. Owll’s ISO/IEC 27701 certification specifically maps to GDPR requirements. Owll acts as a data processor on behalf of business users, signs Data Processing Agreements (DPAs) on request, and supports data subject rights including access, rectification, and erasure.
Can I use Owll for confidential legal or HR meetings?
Many law firms and HR departments use Owll precisely because of its end-to-end encryption, ISO certifications, and no-training-data policy. Enterprise plans add SSO and RBAC to restrict access to sensitive transcripts to authorised personnel only.